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Free Firearm Bill of Sale Template — Fill Out & Download Instantly

Free — No Sign-Up RequiredPDF & WordUpdated April 4, 2026

A firearm bill of sale is a legal document that records the private transfer of a gun, rifle, pistol, shotgun, or other firearm between a seller and a buyer. It captures the identifying details of both parties, the firearm's make, model, type, caliber, and serial number, the agreed sale price, and the buyer's confirmation that they are legally eligible to own a firearm.

⚠️ Legal Disclaimer: This template is attorney-reviewed and built to US legal standards. It does not substitute for professional legal advice. For complex situations, we recommend consulting a licensed attorney.

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What Is a Firearm Bill of Sale?

A firearm bill of sale is a legal document that records the private transfer of a gun, rifle, pistol, shotgun, or other firearm between a seller and a buyer. It captures the identifying details of both parties, the firearm's make, model, type, caliber, and serial number, the agreed sale price, and the buyer's confirmation that they are legally eligible to own a firearm. Federal law requires that buyers be legally eligible to purchase firearms, and many states have additional requirements for private sales, including background checks, waiting periods, and registration.

When Do You Need It?

A firearm bill of sale is needed in any private transaction where a firearm changes hands outside of a licensed dealer (FFL). It is critical for the seller's protection — it documents that the seller transferred the firearm before any subsequent illegal activity. Some states require private firearm sales to be conducted through an FFL dealer who performs a background check (California, Colorado, New York, and others).

What's Included in This Template

  • Seller full name, address, and government-issued ID reference
  • Buyer full name, address, and government-issued ID reference
  • Firearm make, model, and type (pistol, rifle, shotgun, etc.)
  • Caliber/gauge
  • Serial number
  • Sale price and date of sale
  • Buyer eligibility confirmation statement
  • FFL transfer dealer information (if applicable)
  • Signature lines for seller and buyer

How to Fill It Out

1
Enter Seller and Buyer Information — Provide the full legal names, addresses, and government-issued ID information (driver's license number or state ID number) for both parties. Verifying the buyer's government-issued photo ID is essential.
2
Describe the Firearm — Select the firearm type (pistol, revolver, rifle, shotgun, or other), then enter the manufacturer's name, model designation, caliber or gauge, and the full serial number. The serial number is typically engraved on the receiver or frame of the firearm.
3
Enter Sale Price and Date — Enter the agreed purchase price and the date of the sale. If payment is made in installments or through a trade, describe the arrangement clearly.
4
Confirm Buyer Eligibility — The buyer should check the eligibility confirmation box, confirming they are not prohibited from owning a firearm under federal or state law. Prohibited persons include convicted felons, domestic violence misdemeanants, persons subject to restraining orders, and others.
5
FFL Transfer (If Required) — If your state requires private sales to go through a licensed FFL dealer, check the FFL transfer box and enter the dealer's name and location. Both parties will complete the transfer at the FFL's premises with a federal background check.
6
Sign and Retain — Both seller and buyer sign and date the document. Each party keeps a copy. Some states also require notarization. Keep your copy indefinitely as proof of the transfer.

Legal Requirements & Notes

Federal and state laws governing private firearm sales are complex and vary significantly. Some states require all private firearm sales to go through a licensed FFL dealer and background check (CA, CO, NY, IL, NJ, WA, OR, HI, MD, NV, NM, PA). Transferring a firearm to a prohibited person is a federal felony. This document does not substitute for compliance with applicable federal and state law. Always consult current law and, when in doubt, conduct the transfer through a licensed FFL dealer. This template is for educational purposes only and does not constitute legal advice.

Frequently Asked Questions

A bill of sale is not universally required by law for private sales, but it is strongly recommended. It provides a paper trail proving you transferred the firearm before any subsequent illegal use. Some states require documentation for all private firearm transfers.

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Free Firearm Bill of Sale Template (2026) | FormDraft | FormDraft