When should I send a cleaning invoice?

For one-time jobs, send the invoice at the time of service or immediately after. For recurring clients, send invoices on a consistent schedule (weekly, bi-weekly, or monthly as agreed). Prompt invoicing improves cash flow and reduces late payments.

What if a client doesn't pay?

Follow up with a polite reminder at 7 days past due, a firmer follow-up at 14 days, and consider adding late fees (if disclosed in your contract). After 30–60 days, you may send a formal demand letter or refer the account to a collection agency. Small claims court is an option for amounts under your state's limit.

Should I require a deposit for cleaning services?

For large one-time jobs (move-out cleans, post-construction cleans) or new clients, requiring a 25%–50% deposit is common and protects you from no-shows. Make sure your deposit policy is communicated and agreed upon before the service date.

Free Cleaning Invoice Template — Fill Out & Download Instantly

Free — No Sign-Up RequiredPDF & WordUpdated April 14, 2026

⚠️ Legal Disclaimer: This template is attorney-reviewed and built to US legal standards. It does not substitute for professional legal advice. For complex situations, we recommend consulting a licensed attorney.

Document Completeness0%

Cleaning Business Name*

Business Address*

Business Phone*

Business Email*

Client Name*

Client / Service Address*

Invoice Number*

Invoice Date*

MM/DD/YYYY

Date of Service*

MM/DD/YYYY

Service Type*

Services Performed*

Labor Rate ($/hour)*

Total Hours Worked*

Supplies / Materials Fee ($)*

Subtotal ($)*

Sales Tax ($)*

Total Amount Due ($)*

Payment Due Date*

MM/DD/YYYY

Payment Instructions*

Cleaning Business Name*

Business Address*

Business Phone*

Business Email*

Client Name*

Client / Service Address*

Invoice Number*

Invoice Date*

MM/DD/YYYY

Date of Service*

MM/DD/YYYY

Service Type*

Services Performed*

Labor Rate ($/hour)*

Total Hours Worked*

Supplies / Materials Fee ($)*

Subtotal ($)*

Sales Tax ($)*

Total Amount Due ($)*

Payment Due Date*

MM/DD/YYYY

Payment Instructions*

Cleaning Business Name*

Business Address*

Business Phone*

Business Email*

Client Name*

Client / Service Address*

Invoice Number*

Invoice Date*

MM/DD/YYYY

Date of Service*

MM/DD/YYYY

Service Type*

Services Performed*

Labor Rate ($/hour)*

Total Hours Worked*

Supplies / Materials Fee ($)*

Subtotal ($)*

Sales Tax ($)*

Total Amount Due ($)*

Payment Due Date*

MM/DD/YYYY

Payment Instructions*

Cleaning Business Name*

Business Address*

Business Phone*

Business Email*

Client Name*

Client / Service Address*

Invoice Number*

Invoice Date*

MM/DD/YYYY

Date of Service*

MM/DD/YYYY

Service Type*

Services Performed*

Labor Rate ($/hour)*

Total Hours Worked*

Supplies / Materials Fee ($)*

Subtotal ($)*

Sales Tax ($)*

Total Amount Due ($)*

Payment Due Date*

MM/DD/YYYY

Payment Instructions*

Cleaning Business Name*

Business Address*

Business Phone*

Business Email*

Client Name*

Client / Service Address*

Invoice Number*

Invoice Date*

MM/DD/YYYY

Date of Service*

MM/DD/YYYY

Service Type*

Services Performed*

Labor Rate ($/hour)*

Total Hours Worked*

Supplies / Materials Fee ($)*

Subtotal ($)*

Sales Tax ($)*

Total Amount Due ($)*

Payment Due Date*

MM/DD/YYYY

Payment Instructions*

Cleaning Business Name*

Business Address*

Business Phone*

Business Email*

Client Name*

Client / Service Address*

Invoice Number*

Invoice Date*

MM/DD/YYYY

Date of Service*

MM/DD/YYYY

Service Type*

Services Performed*

Labor Rate ($/hour)*

Total Hours Worked*

Supplies / Materials Fee ($)*

Subtotal ($)*

Sales Tax ($)*

Total Amount Due ($)*

Payment Due Date*

MM/DD/YYYY

Payment Instructions*

Live Preview

100%

CLEANING INVOICE

[Cleaning Business Name]

[Business Address]

Phone: [Business Phone]

Email: [Business Email]

Invoice #: [Invoice Number]

Invoice Date: [Invoice Date]

Due Date: [Payment Due Date]

BILLED TO:

[Client Name]

[Client / Service Address]

SERVICE DATE: [Date of Service]

SERVICE TYPE: [Service Type] cleaning

SERVICES PERFORMED

[Services Performed]

CHARGES

Labor: [Total Hours Worked] hrs × $[Labor Rate ($/hour)]/hr $[Subtotal ($)]

Supplies / Materials: $[Supplies / Materials Fee ($)]

Subtotal: $[Subtotal ($)]

Sales Tax: $[Sales Tax ($)]

TOTAL DUE: $[Total Amount Due ($)]

PAYMENT DUE BY: [Payment Due Date]

PAYMENT INSTRUCTIONS:

[Payment Instructions]

Please reference Invoice #[Invoice Number] with your payment.

Thank you for your business! We appreciate the opportunity to keep your space clean and looking its best.

[Cleaning Business Name]

[Business Phone] | [Business Email]

Document Completeness0%

Cleaning Business Name*

Business Address*

Business Phone*

Business Email*

Client Name*

Client / Service Address*

Invoice Number*

Invoice Date*

MM/DD/YYYY

Date of Service*

MM/DD/YYYY

Service Type*

Services Performed*

Labor Rate ($/hour)*

Total Hours Worked*

Supplies / Materials Fee ($)*

Subtotal ($)*

Sales Tax ($)*

Total Amount Due ($)*

Payment Due Date*

MM/DD/YYYY

Payment Instructions*

Cleaning Business Name*

Business Address*

Business Phone*

Business Email*

Client Name*

Client / Service Address*

Invoice Number*

Invoice Date*

MM/DD/YYYY

Date of Service*

MM/DD/YYYY

Service Type*

Services Performed*

Labor Rate ($/hour)*

Total Hours Worked*

Supplies / Materials Fee ($)*

Subtotal ($)*

Sales Tax ($)*

Total Amount Due ($)*

Payment Due Date*

MM/DD/YYYY

Payment Instructions*

Cleaning Business Name*

Business Address*

Business Phone*

Business Email*

Client Name*

Client / Service Address*

Invoice Number*

Invoice Date*

MM/DD/YYYY

Date of Service*

MM/DD/YYYY

Service Type*

Services Performed*

Labor Rate ($/hour)*

Total Hours Worked*

Supplies / Materials Fee ($)*

Subtotal ($)*

Sales Tax ($)*

Total Amount Due ($)*

Payment Due Date*

MM/DD/YYYY

Payment Instructions*

Cleaning Business Name*

Business Address*

Business Phone*

Business Email*

Client Name*

Client / Service Address*

Invoice Number*

Invoice Date*

MM/DD/YYYY

Date of Service*

MM/DD/YYYY

Service Type*

Services Performed*

Labor Rate ($/hour)*

Total Hours Worked*

Supplies / Materials Fee ($)*

Subtotal ($)*

Sales Tax ($)*

Total Amount Due ($)*

Payment Due Date*

MM/DD/YYYY

Payment Instructions*

Cleaning Business Name*

Business Address*

Business Phone*

Business Email*

Client Name*

Client / Service Address*

Invoice Number*

Invoice Date*

MM/DD/YYYY

Date of Service*

MM/DD/YYYY

Service Type*

Services Performed*

Labor Rate ($/hour)*

Total Hours Worked*

Supplies / Materials Fee ($)*

Subtotal ($)*

Sales Tax ($)*

Total Amount Due ($)*

Payment Due Date*

MM/DD/YYYY

Payment Instructions*

Cleaning Business Name*

Business Address*

Business Phone*

Business Email*

Client Name*

Client / Service Address*

Invoice Number*

Invoice Date*

MM/DD/YYYY

Date of Service*

MM/DD/YYYY

Service Type*

Services Performed*

Labor Rate ($/hour)*

Total Hours Worked*

Supplies / Materials Fee ($)*

Subtotal ($)*

Sales Tax ($)*

Total Amount Due ($)*

Payment Due Date*

MM/DD/YYYY

Payment Instructions*

What Is a Cleaning Invoice?

A cleaning invoice is a professional billing document used by cleaning businesses, house cleaners, and janitorial services to charge clients for cleaning services rendered. It itemizes the services performed (rooms cleaned, specific tasks completed), the labor rate and hours worked, any supplies or equipment fees, applicable taxes, and the total amount due. A professional cleaning invoice establishes credibility, ensures timely payment, and creates a clear record of the services delivered and the amount agreed upon.

When Do You Need It?

A cleaning invoice is needed after completing a cleaning job — whether it is a one-time deep clean, a move-out clean, a recurring residential service, or a commercial contract. It is also used to bill for additional services not covered in a standing contract. Send the invoice promptly after the service is complete to minimize payment delays.

What's Included in This Template

Cleaning business name, address, phone, and email
Client name and address
Invoice number and date
Date of service
Service type (residential, commercial, move-out, post-construction, recurring)
Description of services performed
Labor rate and total hours
Supplies and materials fee
Subtotal, tax, and grand total
Payment due date
Payment instructions

How to Fill It Out

Enter Business Information — Fill in your cleaning business name, address, phone number, and email. This is your billing identity — use your legal business name or your name if you operate as a sole proprietor without a separate business name.

Enter Client Information — Enter the client's name and the address where services were performed (if different from the billing address). For commercial clients, include the company name and the name of the contact person.

Assign Invoice Number and Date — Assign a sequential invoice number for tracking. Record the invoice date (typically the date services were completed or the date you are billing). Having a numbering system helps track payments and references in communication.

Specify Service Type and Description — Select the type of cleaning performed (residential, commercial, move-out, post-construction, or recurring maintenance). In the services description, list the specific areas cleaned and tasks performed — for example: kitchen deep clean, 3 bathrooms, vacuuming 4 bedrooms, baseboards and blinds.

Enter Rates and Calculate Totals — Enter your hourly labor rate and the number of hours worked. Add any materials or supplies fee. Calculate the subtotal, then add applicable sales tax (cleaning services are taxable in many states). Record the total amount due.

Set Payment Terms — Enter the payment due date and your preferred payment methods (cash, check, Venmo, Zelle, credit card, etc.). Include any late payment fee policy if applicable.

Legal Requirements & Notes

Cleaning services may be subject to sales tax in many states — requirements vary by jurisdiction, service type (residential vs. commercial), and whether supplies are separately stated. Check your state's department of revenue for current rules. Keep copies of all invoices for at least 7 years for tax purposes. This template is for educational purposes and does not constitute legal or tax advice.

Frequently Asked Questions

It depends on your state. Many states tax cleaning services (including Texas, Florida, and others). Some states exempt residential cleaning. Check with your state's Department of Revenue or a tax professional to determine if you must collect sales tax and at what rate.

Free Cleaning Invoice Template — Fill Out & Download Instantly

CLEANING INVOICE

BILLED TO:

SERVICES PERFORMED

CHARGES

PAYMENT INSTRUCTIONS:

What Is a Cleaning Invoice?

When Do You Need It?

What's Included in This Template

How to Fill It Out

Legal Requirements & Notes

Frequently Asked Questions

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