Can I charge a cancellation fee if the client cancels last minute?

Yes, as long as the cancellation fee policy is clearly stated in the contract and the client agreed to it by signing. Courts generally uphold reasonable cancellation fees (typically 50% of the visit cost) when properly disclosed in advance.

Who is responsible if the cleaner damages something in my home?

This depends on the damage policy in your contract. Typically, the cleaner is liable for accidental damage caused during service. If the cleaner carries liability insurance, a claim can be filed. Most contracts cap liability at a reasonable amount. Document existing damage before cleaning begins to avoid disputes.

Should the cleaning contract specify the cleaner as an independent contractor?

Yes. An independent contractor clause helps establish the nature of the relationship for tax and liability purposes. However, contractor status is determined by actual working conditions (behavioral control, financial control, type of relationship) under IRS and state labor rules — not just by labeling it in a contract.

What if the client wants to add services after we start?

The contract should be updated with a written amendment or change order. Most cleaning contracts state that services are limited to those listed and any additions require written agreement. This protects you from scope creep and ensures fair compensation.

Do cleaning services need to collect sales tax?

It depends on the state. States like Texas, Florida, and New York tax residential cleaning services; others do not. Service providers should check their state's revenue department guidelines and register for sales tax collection if required.

Legal Templates
Cleaning Contract Template

Free Cleaning Contract Template — Fill Out & Download Instantly

Free — No Sign-Up RequiredPDF & WordContent date March 20, 2026

⚠️ Important: This is a general informational template, not legal advice or a guarantee of validity. Requirements vary by state and situation. Verify current official requirements and seek a licensed attorney for consequential matters. Review our sources and methodology.

Document Completeness35%

Governing State*

The state where cleaning services will be performed

Cleaner / Company Name*

Full legal name of the cleaning service provider or business

Cleaner / Company Address*

Client Full Name*

Client Mailing Address*

Client Phone Number*

Service Address*

Address where cleaning services will be performed

Service Type*

Service Frequency*

Service Start Date*

MM/DD/YYYY

Services Included*

List all tasks included in each cleaning visit

Price Per Visit*

Payment Due*

Who Provides Cleaning Supplies?*

Cleaner provides all suppliesClient provides all suppliesShared (cleaner provides equipment, client provides products)

Client Will Provide Key / Access Code

Check if the cleaner will have unsupervised access to the property

Cleaner Carries General Liability Insurance

Damage Policy*

Describe how accidental damage during cleaning will be handled

Cancellation Notice Required*

Minimum notice for cancelling or rescheduling a visit

Contract Termination Notice*

Notice required by either party to end the ongoing agreement

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CLEANING SERVICE AGREEMENT

This Cleaning Service Agreement ("Agreement") is entered into as of [Service Start Date], by and between:

[Cleaner / Company Name] ("Service Provider")

Address: [Cleaner / Company Address]

and

[Client Full Name] ("Client")

Address: [Client Mailing Address]

Phone: [Client Phone Number]

1. SERVICE ADDRESS

Cleaning services will be performed at: [Service Address]

2. SCOPE OF SERVICES

Service Type: residential

Frequency: biweekly

Services Included:

[Services Included]

Services are limited to those described above. Any additional tasks must be agreed upon in writing and may be subject to additional charges.

3. COMPENSATION AND PAYMENT

Price Per Visit: $[Price Per Visit]

Payment Terms: per-visit

Late payments exceeding 10 days from the due date may be subject to a late fee of 1.5% per month on the outstanding balance.

4. SUPPLIES AND EQUIPMENT

Service Provider shall furnish all cleaning supplies, chemicals, and equipment necessary to perform the services described herein.

5. PROPERTY ACCESS

Client or an authorized representative shall be present to provide access at the time of each scheduled service visit.

6. INSURANCE AND LIABILITY

Service Provider maintains general liability insurance coverage and agrees to provide a certificate of insurance upon request.

Damage Policy: [Damage Policy]

7. CANCELLATION POLICY

Either party must provide at least 48hours notice to cancel or reschedule a scheduled cleaning visit. Cancellations made without adequate notice may be charged a cancellation fee equal to 50% of the visit price.

8. TERMINATION

Either party may terminate this Agreement by providing 30 days' written notice to the other party. Service Provider shall complete any scheduled visits within the notice period unless the Client requests otherwise.

9. INDEPENDENT CONTRACTOR

Service Provider is an independent contractor and not an employee of the Client. Service Provider is solely responsible for paying all applicable taxes on income earned under this Agreement.

10. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of [Governing State].

11. ENTIRE AGREEMENT

This Agreement constitutes the entire understanding between the parties and supersedes all prior discussions or representations.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

_________________________________

[Cleaner / Company Name]

Service Provider

Date: _______________

_________________________________

[Client Full Name]

Client

Date: _______________

Document Completeness35%

Governing State*

The state where cleaning services will be performed

Cleaner / Company Name*

Full legal name of the cleaning service provider or business

Cleaner / Company Address*

Client Full Name*

Client Mailing Address*

Client Phone Number*

Service Address*

Address where cleaning services will be performed

Service Type*

Service Frequency*

Service Start Date*

MM/DD/YYYY

Services Included*

List all tasks included in each cleaning visit

Price Per Visit*

Payment Due*

Who Provides Cleaning Supplies?*

Cleaner provides all suppliesClient provides all suppliesShared (cleaner provides equipment, client provides products)

Client Will Provide Key / Access Code

Check if the cleaner will have unsupervised access to the property

Cleaner Carries General Liability Insurance

Damage Policy*

Describe how accidental damage during cleaning will be handled

Cancellation Notice Required*

Minimum notice for cancelling or rescheduling a visit

Contract Termination Notice*

Notice required by either party to end the ongoing agreement

What Is a Cleaning Contract Template?

A cleaning contract is a legally binding agreement between a cleaning service provider and a client that outlines the scope of cleaning services, frequency, pricing, and terms of engagement. Whether you run a residential maid service, a commercial janitorial company, or offer one-time deep cleaning, a written contract protects both parties and sets clear expectations. This free cleaning contract template covers service type, scheduling, supplies responsibility, payment terms, cancellation policies, and liability provisions..

When Do You Need It?

You need a cleaning contract whenever you hire or operate a cleaning service on an ongoing or one-time basis. Common situations include: hiring a maid service for recurring home cleaning, engaging a commercial janitorial company for office maintenance, booking a move-in or move-out deep clean, or contracting post-construction cleanup. A written agreement prevents misunderstandings about pricing, scope, and cancellation..

What's Included in This Template

Cleaner and client identification
Service address and contact information
Service type (residential, commercial, move-in/out, post-construction)
Cleaning frequency and schedule
Itemized list of services included
Pricing and payment terms
Supplies and equipment responsibility
Key/access instructions
Insurance and liability provisions
Damage policy and repair process
Cancellation and rescheduling notice requirements
Termination clause with notice period
Signature blocks for both parties

How to Fill It Out

Select Your State — Choose the state where services will be performed. This determines the governing law for the agreement.

Enter Service Provider Details — Provide the cleaner's or cleaning company's full legal name and business address. Use the registered business name if operating as an LLC or corporation.

Enter Client Information — Fill in the client's full name, address, and phone number. Include the service address if it differs from the client's mailing address.

Define the Scope of Services — Select the service type and frequency, then describe all tasks included (e.g., vacuuming, mopping, bathroom sanitizing, window cleaning). Be specific to avoid disputes later.

Set Pricing and Payment Terms — Enter the price per visit and choose when payment is due. Specify who is responsible for cleaning supplies — this affects cost expectations on both sides.

Review Cancellation and Termination Terms — Choose the required notice period for cancellations and contract termination. These protect both the cleaner's schedule and the client's planning.

Legal Requirements & Notes

This cleaning contract template is a general-purpose service agreement suitable in all 50 states. Key legal considerations: - **Independent Contractor Status**: Cleaning service providers are typically independent contractors. Misclassification as employees can trigger tax and labor law obligations. See IRS Publication 15-A for worker classification guidance. - **Licensing**: Some states and municipalities require janitorial businesses to hold a business license or bond. Verify local requirements before operating. - **Insurance**: While not legally required in most states, general liability insurance protects both the cleaner and client from property damage or injury claims. - **Key Holding**: If a cleaner holds client keys, some states require bonding. Background checks are strongly recommended. - **Sales Tax**: Some states apply sales tax to cleaning services. Service providers should consult a tax professional regarding collection obligations.

Frequently Asked Questions

Yes, even for a single cleaning appointment, a written agreement is advisable. It confirms the scope of work, price, and expectations, reducing the risk of disputes. A one-time agreement is simpler than a recurring contract but provides the same basic protections.

Free Cleaning Contract Template — Fill Out & Download Instantly

CLEANING SERVICE AGREEMENT

1. SERVICE ADDRESS

2. SCOPE OF SERVICES

3. COMPENSATION AND PAYMENT

4. SUPPLIES AND EQUIPMENT

5. PROPERTY ACCESS

6. INSURANCE AND LIABILITY

7. CANCELLATION POLICY

8. TERMINATION

9. INDEPENDENT CONTRACTOR

10. GOVERNING LAW

11. ENTIRE AGREEMENT

What Is a Cleaning Contract Template?

When Do You Need It?

What's Included in This Template

How to Fill It Out

Legal Requirements & Notes

Frequently Asked Questions

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Liability Waiver & Release of Claims

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