Free Timesheet Template — Fill Out & Download Instantly
A timesheet is a document that records the hours an employee or contractor works during a specific pay period. Timesheets are used for payroll processing, client billing, project tracking, and compliance with the Fair Labor Standards Act (FLSA) overtime requirements.
⚠️ Legal Disclaimer: This template is attorney-reviewed and built to US legal standards. It does not substitute for professional legal advice. For complex situations, we recommend consulting a licensed attorney.
What Is a Timesheet Template?
A timesheet is a document that records the hours an employee or contractor works during a specific pay period. Timesheets are used for payroll processing, client billing, project tracking, and compliance with the Fair Labor Standards Act (FLSA) overtime requirements. This template provides a clear, professional timesheet covering up to two weeks of daily time entries, with fields for regular hours, overtime, and supervisor approval..
When Do You Need It?
Use this template for hourly employees who need to track their hours for payroll, contractors who bill clients by the hour, or any organization that needs to document work hours for FLSA compliance. Timesheets should be submitted at the end of each pay period and approved by a supervisor before payroll is processed..
What's Included in This Template
- Employee and department identification
- Pay period start and end dates
- Daily time entries (time in, time out, lunch break, total hours) for up to 10 days (2 weeks)
- Weekly totals for each week
- Overtime hours tracking
- Total regular and overtime hours
- Optional hourly rate and earnings calculation
- Employee and supervisor signature lines
- Approval date field
How to Fill It Out
Legal Requirements & Notes
The Fair Labor Standards Act (FLSA) requires employers to keep accurate records of hours worked for non-exempt employees. Non-exempt employees must be paid overtime (1.5x regular rate) for all hours over 40 in a workweek. Some states (e.g., California) require daily overtime for hours over 8 in a day. Employers must retain payroll and time records for at least three years under the FLSA.