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Free Pay Stub Template — Fill Out & Download Instantly

Free — No Sign-Up RequiredPDF & WordUpdated April 11, 2026

A pay stub — also called a paycheck stub or earnings statement — is a document provided to employees detailing their earnings and deductions for a specific pay period. Pay stubs help employees verify their pay and understand what was withheld, and they serve as proof of income for rental applications, loan applications, and other purposes.

⚠️ Legal Disclaimer: This template is attorney-reviewed and built to US legal standards. It does not substitute for professional legal advice. For complex situations, we recommend consulting a licensed attorney.

Document Completeness11%

Employer Identification Number — optional but recommended for authenticity.

Only the last 4 digits are shown on pay stubs for security.

MM/DD/YYYY
MM/DD/YYYY
MM/DD/YYYY

What Is a Pay Stub Template?

A pay stub — also called a paycheck stub or earnings statement — is a document provided to employees detailing their earnings and deductions for a specific pay period. Pay stubs help employees verify their pay and understand what was withheld, and they serve as proof of income for rental applications, loan applications, and other purposes. This template lets employers and self-employed individuals generate a clear, professional pay stub with a complete breakdown of gross pay, taxes, and other deductions..

When Do You Need It?

Use this template when you need to provide employees with paycheck documentation, when an employee requests a copy of their pay stub, or when a self-employed or contract worker needs to document their earnings for a third party. Pay stubs are also needed for rental applications, mortgage approvals, child support calculations, and other income verification purposes..

What's Included in This Template

  • Employer and employee identification
  • Pay period and pay date
  • Gross pay (salary or hourly calculation)
  • Federal and state income tax deductions
  • FICA deductions (Social Security and Medicare)
  • Benefits deductions (health insurance, 401k)
  • Other deductions field
  • Net pay calculation
  • Professional formatted earnings statement

How to Fill It Out

1
Enter Employer and Employee Information — Fill in the employer's company name, address, and EIN (Employer Identification Number). Then enter the employee's name, address, and last four digits of their Social Security Number for identification.
2
Set Pay Period and Pay Date — Enter the start and end dates of the pay period this stub covers, along with the actual pay date (the date the employee receives payment).
3
Enter Gross Pay — Select salary or hourly pay type. For hourly employees, enter hours worked and hourly rate. For salaried employees, enter the gross pay for this period directly.
4
Add Deductions — Enter each deduction amount: federal income tax, state income tax, Social Security (6.2% of gross), Medicare (1.45% of gross), health insurance, 401(k), and any other deductions.
5
Verify Net Pay — Enter the net pay (gross pay minus all deductions). Double-check the math before downloading and distributing.

Legal Requirements & Notes

Pay stub requirements vary significantly by state. California, New York, and several other states require employers to provide itemized pay stubs showing specific information including hours worked, pay rates, gross and net wages, and all deductions. Some states (e.g., Alabama, Arkansas, Mississippi, South Carolina, Tennessee) have no mandatory pay stub requirement. Always verify your state's requirements. This template is intended for informational and documentation purposes. For formal payroll processing, use a licensed payroll service.

Frequently Asked Questions

Free Pay Stub Template (2026) — Paycheck Stub Generator | FormDraft | FormDraft