Do I have to include a salary range?

It depends on your location. California, Colorado, New York, Washington, and many cities now require salary ranges in job postings. Even where not required, including a range increases qualified applicant volume by 30–40% on average.

What is an EEO statement and do I need one?

An Equal Employment Opportunity statement declares that your company does not discriminate in hiring based on protected characteristics. Federal contractors are legally required to include one. Even if not required, including an EEO statement signals an inclusive workplace to candidates.

Should I list preferred qualifications separately from required ones?

Yes. Mixing preferred and required qualifications leads candidates — particularly women and underrepresented groups — to self-screen out if they do not meet every listed item. Keeping them separate increases diversity in your applicant pool.

Can I use this template for multiple job postings?

Absolutely. Update the role-specific fields (title, department, summary, responsibilities, requirements) for each new position while keeping your company information, benefits, and EEO statement consistent.

Is this template compliant with the Americans with Disabilities Act (ADA)?

The template does not include language that would violate the ADA, such as requiring specific physical abilities unrelated to the job. However, you should review your requirements section to ensure every listed qualification is genuinely necessary for performing the essential functions of the role.

Free Job Description Template — Fill Out & Download Instantly

Free — No Sign-Up RequiredPDF & WordContent date March 23, 2026

⚠️ Important: This is a general informational template, not legal advice or a guarantee of validity. Requirements vary by state and situation. Verify current official requirements and seek a licensed attorney for consequential matters. Review our sources and methodology.

Document Completeness22%

Company Name*

Job Title*

Department*

Location*

Work Arrangement*

Employment Type*

Reports To

Role Summary*

Write 3–5 sentences describing the purpose of the role and its impact on the organization.

Key Responsibilities*

List 6–10 core duties as bullet points. Start each with an action verb (Develop, Manage, Lead, Analyze).

Required Qualifications*

List only true must-haves. Overly long requirement lists reduce applicant pools.

Preferred Qualifications

Benefits & Perks

Include EEO Statement

Adds standard Equal Employment Opportunity language to the posting.

How to Apply

Live Preview

100%

[Company Name]

JOB DESCRIPTION

POSITION: [Job Title]

DEPARTMENT: [Department]

LOCATION: [Location]

EMPLOYMENT TYPE: Full-Time

ABOUT THE ROLE

[Role Summary]

KEY RESPONSIBILITIES

[Key Responsibilities]

REQUIRED QUALIFICATIONS

[Required Qualifications]

EQUAL EMPLOYMENT OPPORTUNITY

[Company Name] is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Document Completeness22%

Company Name*

Job Title*

Department*

Location*

Work Arrangement*

Employment Type*

Reports To

Role Summary*

Write 3–5 sentences describing the purpose of the role and its impact on the organization.

Key Responsibilities*

List 6–10 core duties as bullet points. Start each with an action verb (Develop, Manage, Lead, Analyze).

Required Qualifications*

List only true must-haves. Overly long requirement lists reduce applicant pools.

Preferred Qualifications

Benefits & Perks

Include EEO Statement

Adds standard Equal Employment Opportunity language to the posting.

How to Apply

What Is a Job Description Template?

A job description is a formal document that outlines the duties, responsibilities, requirements, and expectations for a specific role within an organization. A well-crafted job description attracts qualified candidates, sets clear expectations for current employees, supports performance reviews, and ensures compliance with employment laws. This template covers everything from the role summary and key responsibilities to required qualifications, benefits, and an EEO statement — giving you a complete, professional posting ready for your careers page or job boards..

When Do You Need It?

Use this template whenever you are creating a new position, backfilling an existing role, updating an outdated job description, or preparing a posting for job boards such as LinkedIn, Indeed, or your company careers page. Job descriptions are also referenced during performance reviews and compensation benchmarking..

What's Included in This Template

Company and position identification section
Location and remote work designation
Employment type and compensation fields
Role summary and reporting structure
Key responsibilities section
Required and preferred qualifications
Benefits highlights section
EEO statement with toggle
Application instructions

How to Fill It Out

Enter Company and Position Details — Start with your company name, job title, and department. These fields anchor the document and will appear at the top of the posting.

Set Location and Work Arrangement — Specify the job location and whether it is in-person, remote, or hybrid. This is one of the top factors candidates consider when evaluating a role.

Describe the Role — Write a concise 3–5 sentence role summary, then list key responsibilities in bullet form. Focus on the most impactful duties — aim for 6–10 bullet points.

List Requirements and Qualifications — Separate must-have requirements from preferred qualifications. Keeping this distinction clear encourages more candidates to apply without sacrificing quality.

Add Benefits and Closing Details — Highlight key benefits and complete the application instructions. Enable the EEO statement toggle to include standard equal opportunity language.

Legal Requirements & Notes

Several states and cities — including California, Colorado, New York, and Washington — require employers to include salary ranges in job postings. Review your state and local laws before publishing. Avoid listing requirements that could constitute illegal discrimination (e.g., requiring a specific graduation year as a proxy for age).

Frequently Asked Questions

Most effective job descriptions are 400–700 words. Postings that are too short lack the detail candidates need to self-qualify; postings that are too long see lower application rates. Focus on the 6–10 most important responsibilities and keep the requirements list to genuine must-haves.