What is the difference between LLC meeting minutes and corporate meeting minutes?

The content is similar, but the parties differ. Corporate meeting minutes document meetings of the board of directors or shareholders. LLC meeting minutes document meetings of the members (owners) or managers. LLCs have more flexibility in governance — they can typically act by written consent without a formal meeting, and their operating agreement defines most governance procedures.

Does a single-member LLC need meeting minutes?

A single-member LLC has only one owner, so formal meetings are not really applicable. However, the single member can still prepare written resolutions or consent actions to document major decisions — particularly when dealing with banks or other third parties who require documentation of authorization.

How long should I keep LLC meeting minutes?

Most business attorneys recommend keeping meeting minutes and other corporate records permanently, or at least for the life of the LLC plus several years after dissolution. These records may be needed for tax purposes, lender requirements, due diligence in a business sale, or litigation.

Free LLC Meeting Minutes Template — Fill Out & Download Instantly

Free — No Sign-Up RequiredPDF & WordContent date March 21, 2026

LLC meeting minutes are a formal written record of the discussions, decisions, and resolutions made at a meeting of an LLC's members or managers. While most states do not require LLCs to maintain meeting minutes (unlike corporations), doing so is an important best practice that helps protect the LLC's liability shield, demonstrates that the LLC is operating as a separate legal entity, satisfies lender and investor documentation requirements, and provides a clear record of major business decisions.

⚠️ Important: This is a general informational template, not legal advice or a guarantee of validity. Requirements vary by state and situation. Verify current official requirements and seek a licensed attorney for consequential matters. Review our sources and methodology.

Document Completeness10%

LLC Name*

State of Formation*

Meeting Date*

MM/DD/YYYY

Meeting Start Time*

Meeting Location*

Meeting Type*

Members / Managers Present*

List all members or managers who attended, with their ownership percentage or role

A quorum was present as required by the Operating Agreement

Meeting Called to Order By*

Previous meeting minutes were presented and approved

Financial Update

Old Business

New Business

Resolutions Adopted

Record any formal resolutions voted upon and adopted at this meeting

Next Meeting Date

MM/DD/YYYY

Time of Adjournment*

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MINUTES OF [Meeting Type] MEETING

of the Members / Managers of

[LLC Name]

A [State of Formation] Limited Liability Company

Date: [Meeting Date]

Time: [Meeting Start Time]

Location: [Meeting Location]

1. CALL TO ORDER

The [Meeting Type] meeting of [LLC Name] (the "Company") was called to order at [Meeting Start Time] by [Meeting Called to Order By].

2. ATTENDANCE

The following members/managers were present:

[Members / Managers Present]

QUORUM: A quorum was present as required by the Company's Operating Agreement.

3. APPROVAL OF PREVIOUS MINUTES

Review and approval of prior meeting minutes was deferred to the next meeting.

4. FINANCIAL UPDATE

No formal financial report was presented at this meeting.

5. OLD BUSINESS

There was no old business to discuss.

6. NEW BUSINESS

There was no new business to discuss.

7. RESOLUTIONS

No formal resolutions were adopted at this meeting.

8. NEXT MEETING

The date of the next meeting was not determined at this time.

9. ADJOURNMENT

There being no further business, the meeting was duly adjourned at [Time of Adjournment].

Respectfully submitted,

_________________________________________

Secretary / Recording Member

Date: ______________________________________

APPROVED BY:

_________________________________________

Managing Member / President

Date: ______________________________________

Document Completeness10%

LLC Name*

State of Formation*

Meeting Date*

MM/DD/YYYY

Meeting Start Time*

Meeting Location*

Meeting Type*

Members / Managers Present*

List all members or managers who attended, with their ownership percentage or role

A quorum was present as required by the Operating Agreement

Meeting Called to Order By*

Previous meeting minutes were presented and approved

Financial Update

Old Business

New Business

Resolutions Adopted

Record any formal resolutions voted upon and adopted at this meeting

Next Meeting Date

MM/DD/YYYY

Time of Adjournment*

What Is a LLC Meeting Minutes?

When Do You Need It?

Keep LLC meeting minutes whenever your LLC holds a member or manager meeting — whether annual, regular, or special. Banks, lenders, investors, and attorneys commonly request meeting minutes to verify that major decisions (such as taking out a loan, entering a major contract, or admitting a new member) were properly authorized. Maintaining minutes also strengthens the argument that the LLC is a legitimate separate legal entity, which is important if someone ever tries to 'pierce the corporate veil' and hold members personally liable for business debts..

What's Included in This Template

Company name, state, meeting date, time, and location
Meeting type (regular, annual, or special)
Members or managers present
Quorum confirmation
Person who called the meeting to order
Approval of previous meeting minutes
Financial update summary
Old and new business discussed
Resolutions adopted
Next meeting date
Adjournment time and secretary's signature

How to Fill It Out

Record Basic Meeting Information — Enter the LLC's name, state of formation, the meeting date, start time, location, and whether this is a regular, annual, or special meeting.

List Attendees and Confirm Quorum — List all members or managers who were present at the meeting. Check the quorum box to confirm that a sufficient number were present to conduct business as required by the operating agreement.

Document Meeting Business — Briefly summarize the financial update, old business (matters carried over from the previous meeting), and new business (new topics discussed at this meeting).

Record Resolutions — Document any formal resolutions adopted at the meeting — decisions that were voted on and approved. These are the most legally significant entries in the minutes.

Note Next Meeting and Adjournment — Enter the date of the next scheduled meeting and the time the current meeting was adjourned. The secretary (or person acting as secretary) should sign the minutes.

Legal Requirements & Notes

LLC meeting minutes are a best practice for maintaining the LLC's liability protection, though most states do not require LLCs to hold formal meetings. Key considerations: - **Piercing the corporate veil:** Courts may disregard the LLC's liability protection if the business is operated as a personal alter ego of the members. Maintaining meeting minutes, following the operating agreement, and keeping business and personal finances separate all help protect the liability shield. - **Operating agreement requirements:** Review your LLC's operating agreement for any specific meeting requirements, quorum thresholds, or notice procedures. - **Written consents:** LLCs can often act by written consent of the members without holding a formal meeting. If your LLC takes a major action by written consent rather than at a meeting, prepare a written consent resolution instead of meeting minutes. - **Record retention:** Keep meeting minutes and written consents in the LLC's records book, along with the operating agreement, articles of organization, and any amendments. Most attorneys recommend retaining these permanently. - **Bank and lender requirements:** Many banks require certified copies of meeting minutes or written resolutions before opening accounts, extending credit, or processing major transactions for an LLC.

Frequently Asked Questions

Most states do not legally require LLCs to hold formal meetings or maintain meeting minutes (unlike corporations, which are required to do so in most states). However, maintaining meeting minutes is strongly recommended as a best practice to protect the LLC's liability shield, satisfy lender requirements, and document major business decisions.

Free LLC Meeting Minutes Template — Fill Out & Download Instantly

1. CALL TO ORDER

2. ATTENDANCE

3. APPROVAL OF PREVIOUS MINUTES

4. FINANCIAL UPDATE

5. OLD BUSINESS

6. NEW BUSINESS

7. RESOLUTIONS

8. NEXT MEETING

9. ADJOURNMENT

APPROVED BY:

What Is a LLC Meeting Minutes?

When Do You Need It?

What's Included in This Template

How to Fill It Out

Legal Requirements & Notes

Frequently Asked Questions

Related Templates

LLC Operating Agreement

Board Meeting Minutes

HOA Meeting Minutes